Privacy Policy

The Stellar Employee Portal Mobile App

This section describes information handled specifically by the Stellar Employee Portal mobile app, which employees of subscribing companies use to record attendance and manage their own requests. Your employer decides which of these features are switched on, and your employer is the controller of the employment records listed below.

Information the app collects:

• Sign-in credentials — your Employee ID and a numeric PIN, used only to sign you in. PINs are stored solely in an irreversible hashed form.
• Location — when your employer requires location-verified attendance, the app reads your device’s GPS location at the moment you clock in or out and sends the coordinates (and the city and province derived from them) so the system can confirm you are within an approved work area. Location is read only at that moment, never in the background, and is not collected for employees flagged as working from home. The coordinates are kept with the attendance record.
• Camera images for identity verification — when your employer requires photo-verified attendance, the app takes a photo of your face when you clock in or out and sends it to our servers, where it is compared with a reference photo on file to confirm your identity and to check that a live person is present. The clock-in photo is used for that check and then discarded — it is not stored. Only the outcome (a match score and a pass or fail) is kept with the attendance record. A reference photo may be captured during onboarding and is stored for as long as your account is active.
• Device information — a device identifier and basic device details, used to tie your account to your device (your employer may limit how many devices an account can use) and recorded in security logs.
• Push notification token — if you turn on notifications, the app registers a token with Apple’s or Google’s push service so your employer can send you attendance reminders and approval updates.
• Employment records — attendance and daily time records; leave, overtime, official-business and correction requests, with any files you attach; leave balances; schedules; payslips and payment history. These records belong to the employment relationship between you and your employer.
• Diagnostic and security logs — records of sign-ins, device registrations and attendance events, with timestamps, kept to protect accounts and investigate suspected fraud.

Device unlock (Face ID, Touch ID, fingerprint). If you turn on biometric unlock, that check is performed entirely by your device’s operating system to release a credential stored on the device. The app never receives, and never transmits, your fingerprint or face-scan data.

How this information is used. Only to operate the features above — recording and verifying attendance, routing your requests for approval, showing you your own payroll and schedule information, sending the notifications you asked for, and keeping accounts secure. App information is not used for advertising and is not sold.

Who it is shared with. Your employment records are made available to your employer’s authorized HR, payroll and approver staff, because those records are the employer’s. Information is processed on infrastructure operated for us by service providers under confidentiality obligations. Push tokens are shared with Apple and Google only to deliver notifications. We do not share app information with anyone else except where required by law.

Your controls. You can turn off location and camera access at any time in your device settings; the attendance features that rely on them will then stop working and you should arrange another way to record attendance with your employer. Notifications can be turned off in your device settings. To access or correct your own employment records, contact your employer, who administers them.

Information We Collect

We may collect personal information that you voluntarily provide to us when you:

• Contact us through our website or by email
• Request information about our services
• Subscribe to our newsletter or marketing communications
• Use our services or purchase products from our store

The types of personal information we may collect include:

• Name and contact information (email address, phone number, address)
• Company information
• Payment information for purchases
• Information about your use of our website and services

How We Use Your Information

We may use the information we collect for various purposes, including to:

• Provide, operate, and maintain our services
• Process your transactions and send related information
• Respond to your comments, questions, and requests
• Send you technical notices, updates, and support messages
• Communicate with you about products, services, and promotions
• Monitor and analyze trends, usage, and activities in connection with our services
• Detect, prevent, and address technical issues
• Comply with legal obligations

Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

• With service providers who perform services on our behalf
• To comply with legal obligations or protect against legal liability
• In connection with a merger, acquisition, or sale of all or a portion of our assets
• To protect the rights, property, or safety of G Core System Solutions, our users, or others

Cookies and Tracking Technologies

We may use cookies, web beacons, and similar tracking technologies to collect information about your interactions with our website. These technologies help us:

• Understand how you use our website
• Remember your preferences
• Provide you with a personalized experience
• Analyze and improve our services

You can control the use of cookies at the individual browser level. If you reject cookies, you may still use our website, but your ability to use some features may be limited.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Advertising and Google AdSense

We use Google AdSense to display advertisements on our website. Google, as a third-party vendor, uses cookies (including the DoubleClick DART cookie) to serve ads based on your prior visits to this website and other websites on the Internet. Google's use of advertising cookies enables it and its partners to serve ads based on your visit to this site and/or other sites.

You may opt out of personalized advertising by visiting Google Ads Settings, or opt out of a third-party vendor's use of cookies for personalized advertising by visiting www.aboutads.info.

Third-Party Links

Our website may contain links to third-party websites. This Privacy Policy does not apply to those websites, and we are not responsible for their content or privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access and receive a copy of your personal information
• The right to rectify or update your personal information
• The right to erase your personal information
• The right to restrict or object to the processing of your personal information
• The right to data portability
• The right to withdraw consent

To exercise these rights, please contact us using the information provided below.

Children's Privacy

Our services are not directed to individuals under the age of 16, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to remove that information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post any changes on this page and update the "Last Updated" date at the top of this policy. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise any of the rights described above, please contact us: